NOTE:

This event can be modified to suit the requirements and additional Events can be created where required.

Once an Event is configured, it will take effect immediately (i.e. publish is not required)

Overview of Emissions System Event Form

Field

Explanation

Name

The name for the Event

Event Type

Should be set to "Emissions - Outstanding Data Email". On Save, this field becomes read-only.

Run Time (HH:MM) - if set, event will run daily at this time

A Run Time has to be set for the event to fire once a day at the defined time.

You must enter the time in 24 hour format.

EMAIL DETAILS

How many days before/after time period close should the email be sent

Determines when the reminder should be triggered. You can define how many days before or after the closing date for a Time Period the Email needs to be sent. To send:

• Before the closing date: enter a negative number
• On the closing date: enter 0
• After the closing date: enter a positive number

To Address

Free text field to fill in email addresses (e.g. Distribution Lists). The recipient will receive a list of ALL Outstanding Emissions in the affected time period.

To Address Field

Field picker to select an email address field on any component related to the Emissions Source

Email Subject

Recommended to have a generic Subject title (static text)

e.g. Emissions Management - Data Collection Due

Email Body

Email Body (content) is defined as an HTML Source

(Admin HTML Library HTML Source Email - Outstanding Emissions Data Entry Reminder)

Click here for additional information.

Preview

After the Email Details are filled in and saved, you can run an Email simulation by selecting the Preview button.

Select the Month to simulate, the system will:

• indicate on which date the Emails would be sent for the selected Month
• create a sample list of the email recipients for this run
• display the email with the corresponding content after selecting any of the addressees.